Approval flows shaped like your org, not ours.
New order request
Byl screens for compliance
Routine
Auto-approved
Exception
Human review
Ordered — fully logged
Wherever your people order, Ixion runs it
End-to-end spend operations for labs, departments, offices, and every group in between.
Grainger
Corning
Fisher Scientific
Airgas
Bambu Lab
Thermo Fisher
McMaster-Carr
Formlabs
VWR
Sigma-Aldrich
Save $115 · bulk pricing
Spend · 6 mo
$138.2k
12% vs. last term
Stock
Pipette tips, 200µL
12% left
Byl suggests a reorder
Request
Reorder · 4 cases$1,248
Byl screens
Compliance passed
Auto-approved
Reconciled
Invoice INV-0891 matched
Live on Ixion todayOrders processed—Invoices reconciled—Active labs—
Trusted by researchers, lab managers, and the admins who keep them running.
Used by
“It’s a no-brainer.”
“Ixion has saved us countless man-hours with its swift order matching and cover sheet to invoice document creation. It has enabled the admin staff to focus on what actually matters: our mission of guiding students.”
“Can we switch our clubs over yet?”
“It's crazy how bad other products manage to be after using this.”
“Ixion will literally save us a lot of money that we can now use for stock and parts.”
Cutting-edge research labs, engineering departments, and student organizations — and one Senior Manager who got his lunch break back.
Research labs
Makerspaces
Robotics clubs
Engineering departments
Nanotechnology research
Procurement offices
Teaching labs
Student clubs
Makerspace @ Columbia2 days→2 hours
per reconciliation cycle
Bill Miller, Senior Manager
See how Bill and his staff of 20+ save time and money with Ixion every day. Read Bill’s story
Every layer in your org
- SmallestA robotics club
- Mid-sizeA 12-person research lab
- LargestA 200-lab engineering school
From the smallest club to the biggest department.
Every group in your org gets a seat. Ixion sits alongside the systems you already run on, so there’s nothing to rip out — just the busywork between them.
Be like Bill. Get your lunch break back.
Stop digging through spreadsheets and emails. Let your department run itself.
Reconciliation finished by lunch.
INV-2024-0891Matched
Vendor Fisher ScientificInvoice # INV-2024-0891Date Mar 14, 2025Total $4,218.50
Invoice itemMatched toConfidence
PCR Master Mix 2X (500rxn)PCR Master Mix 2X
99%
Pipette Tips 200µL (960ct)Pipette Tips 200µL Rack
98%
Centrifuge Tubes 50mL (500)50mL Conical Tubes x500
98%
Latex Gloves M (1000ct)Nitrile Gloves M 1000pk
97%
Insights across every lab.
Monthly Spend
$138.2k total across 6 months
Nov '24 – Apr '25
NIH R01
NSF Grant
Dept Funds
Core Facility
Requests that route themselves.
Orders284 total
+ New orderItemRequesterVendorTotalStatus
PCR Master Mix 2XS. ChenFisher Scientific$1,248.00Received
Nitrile Gloves, M (10 cs)M. RiveraVWR$412.50Ordered
Anhydrous Ethanol, 4LP. PatelSigma-Aldrich$96.20Needs review
Pipette Tips 200µL (960)J. LiuThermo Fisher$284.00Approved
50mL Conical Tubes (500)S. ChenCorning$178.40Requested
Compliance before chemicals mix with coffee.
Order Compliance Rules
Strictness: Moderate
No aerosol spray paints or solvents without PI approval
Controlled substances require DEA license on file
Equipment over $5,000 needs department pre-approval
Test Compliance
Item Details
Krylon Spray Paint, 12oz can
Justification
Marking lab equipment
✕1 issue found
•Aerosol spray paint requires explicit PI approval per lab policy. This item cannot be auto-approved.
How it works
From request to reconciliation — in one system
Ixion tracks every item through the real lifecycle of a lab purchase, from the moment it's requested to the day the invoice is filed.
- 01 · REQUEST
Request
Anyone in the lab requests an item. Paste an Amazon link or vendor quote and Ixion fills in the price and details.
- 02 · APPROVE
Approve
Orders run through the approval flow you designed. Lean on Byl to intelligently approve ahead — routine buys clear themselves, exceptions land on the right desk.
- 03 · RECEIVE
Receive
Mark items received as they arrive. Partial deliveries, returns, and quantities are tracked per item.
- 04 · RECONCILE
Reconcile
Upload the invoice. Byl matches it to your orders and generates filing-ready documentation.
Wherever you buy
Buy the way your lab already buys. Your policy runs on top of it.
Not a catalog. Not a procurement suite. A lifecycle system that runs your policy across every purchase — internal marketplace, direct vendor, p-card, phone — from request to reconciliation.
Internal marketplace
Direct with vendor
Over the phone
P-card
Your policy, followed exactly.
Most compliance problems don't surface until audit time — months after the money's already spent. Ixion runs your rules at the moment of request — sponsored-fund restrictions, chart-string routing, approval thresholds, expired grants — so the approver sees the flag before the order goes out, not after.
Following policy becomes the path of least resistance.
Built for every role
From the bench to the budget office
The PI placing an order, the admin approving it, the finance officer reconciling the invoice — Ixion fits how each person works.
Lab Managers & PIs
Order supplies and track them to your bench without the busywork.
Learn morePurchasing Admins
Screen, approve, and receive — with a clear queue and full context.
Learn moreFinance & Budget Officers
Reconcile invoices and track spend across every grant account.
Learn moreLab Directors
Set policy and see workload and spend without chasing your team.
Learn moreEHS & Compliance
Catch hazmat and restricted items before they're ordered.
Learn moreMulti-Lab Administrators
Oversee spend and policy across affiliated labs in one view.
Learn moreReady to modernize your lab's workflow?
Setup takes one afternoon, and the time savings start on day one.